FREQUENTLY ASKED QUESTIONS (FAQ)
WHAT IS BAP?
The projects, which are partially or completely supported by the university’s own financial funds and are expected to contribute to the technological, economic, social and cultural development of the country, economy and arts at the national and/or international level as well as to the establishment and development of scientific research and research infrastructures, are defined as scientific research projects, knowns as BAP projects.
WHO CAN APPLY FOR BAP PROJECTS?
Yasar University full-time faculty members and full-time researchers who have completed doctoral studies, proficiency in medicine or proficiency in arts education can apply for BAP projects. Yasar University graduate and PhD students can apply as long as a full-time faculty member or full time researcher of our university becomes a project coordinator in their BAP project.
WHEN AND HOW TO APPLY?
Project applications can be made at any time of the year. The BAP applications are prepared according to the procedure determined by Yasar University Project Evaluation Commission (PDK) and completed by the project coordinator with the details on the subject and the scope of the project, methodology, originality, impact, the work plan and the budget. Once the application form is completed, the application is submitted to the Project Support Office (PDO) by the project coordinator and is assessed at the upcoming PDK meeting. The outcome of the evaluation is communicated to the project coordinator by PDO and by the faculty/department secretariat with which the project coordinator is affiliated.
HOW MANY BAP APLICATIONS CAN BE MADE AT THE SAME TIME?
The person who wants to conduct a BAP project can be a project coordinator in maximum two BAP projects OR can be a project coordinator in one BAP project and a researcher in two BAP projects OR can be a researcher at three BAP projects at the same time.
HOW ARE THE BAP APPLICATIONS ASSESSED?
After the project applications are collected, they are evaluated by the Project Evaluation Commission for compliance with the relevant regulation. The Commission will also consider whether project proposals are original or not, their feasibility, their contribution to science, arts and design as well as project coordinators' publications in the SCI - SSCI - AHCI and similar indexes, references to these publications, project coordinators’ works in arts and design, in order to decide whether to support the proposal and if so, how much. Scientific research projects are expected to contribute to the technological, economic, social, artistic and cultural development of the country. Priority can be given to the selection and support of scientific research projects with applicable, multi-centered, inter-institutional, international and interdisciplinary content, resources and activities with a focus on basic sciences whose results can be implemented. Graduate theses can also be supported within the scope of scientific research projects.
IS COOPERATION WITH ANOTHER UNIVERSITY OR INSTITUTION POSSIBLE IN THE APPLICATION OF THE PROJECT?
In accordance with the relevant regulation, cooperation with other universities or institutions may be possible, provided that the project coordinator is an employee of Yasar University and all the intellectual and industrial property rights of the project results and copyright belong to Yasar University. For projects involving partial financial support of other institutions/institutions, the approval of the supporting institutions and organizations should be included as an addendum to the application form. If the project is supported by the Project Evaluation Commission, a BAP contract is signed between the project coordinator and Yasar University, and an external contract is signed between the supporting institution and Yasar University.
WHAT ARE THE CODES OF PRACTICE REGARDING THE PERSONNEL WHO WILL WORK AT THE PROJECT?
The university does not pay full-time academic and administrative staff who works at scientific research projects. For the project scholars and part-time project assistants who will work in BAP projects, monthly payments are made within the payment intervals determined by our university.
CAN ATTENDANCE TO NATIONAL AND/OR INTERNATIONAL CONFERENCES WITHIN THE SCOPE OF THE BAP PROJECT BE SUPPORTED FROM THE PROJECT BUDGET?
Participation in national and/or international scientific conferences within the scope of the BAP project is not supported by the BAP fund. Participation in these conferences should be supported by the Yasar University Academic Activities Participation Fund.
ARE THERE ANY LIMITATIONS OR DETERMINED RATES BY THE UNIVERSITY FOR DOMESTIC AND OVERSEAS TRAVEL ALLOWANCES?
Domestic and overseas travel expenses allowances are based on the specified rates of Yasar University Academic and Administrative Staff Domestic and Overseas Administrative Appointment Traveling and Travel Expenses Regulations.
MY PROJECT APPLICATION WAS ACCEPTED. HOW CAN I MAKE MATERIALS AND EQUIPMENT PURCHASES?
When the project coordinator wants to purchase goods and services under the approved project budget, he/she needs to write a detailed petition to the Project Support Office (PDO). The purchasing process of these requests are initiated within the SAP accountant system by PDO and the purchase of the items are done by the Purchasing Directorate of Yasar University in coordination with the project coordinator.
CAN I MAKE A BUDGET TRANSFER BETWEEN THE APPROVED PROJECT BUDGET ITEMS?
In the agreed and approved project budget, the budget transfer can be made by the decision of the Project Evaluation Commission on the grounds of the project coordinator’s justification. In case where a budget transfer is required, the project coordinator shall elaborate this requirement and initiate the procedure with a petition addressed to the Project Support Office. However, the project budget approved in the project application form cannot be transferred to the scholarship payment item and from this item to other budget items.
CAN I REQUEST ADDITIONAL PERIOD/ADDITIONAL BUDGET /FREEZE PERIOD FOR THE PROJECT?
The project coordinator submits a petition addressed to the Project Support Office for additional time/additional budget/time freeze requests with detailed reasons. The request is assessed by the Project Evaluation Commission and, where appropriate, additional time, additional budget or deadline for freezing is considered in light of project conditions. The project can last up to 18 months. If the project cannot be completed within the recommended time, up to 1/3 of the project duration may be granted. In the same way, additional resources can be provided to the project on a justified application of the project coordinator and, where necessary, with the approval of the Commission. Additional budget for projects can be up to 50% of project budget.
HOW ARE THE PROJECT DEVELOPMENTS FOLLOWED?
Interim reports that are submitted by the project coordinator every six months are evaluated by the Project Evaluation Commission (PDK) and the progress of the project is checked. The PDK may change the terms and conditions of submission of the interim report according to the nature and characteristics of the project; it may request a project progress report on the dates that it determines in addition to the interim reports when necessary. The PDK, when it deems necessary, refers to the views of the experts of the subject regarding the closure of the project, content of the project, the project coordinator and the project team, the alteration of the budget and the duration of the project. In case where the project is not carried out in accordance with the provisions of the contract or the related regulation, or if unforeseen circumstances are encountered, the PDK establishes sanctions for these projects and implements them.
HOW CAN I FINISH MY PROJECT AND WHAT IS THE MAXIMUM AMOUNT OF TIME TO FINALIZE IT?
After the completion of the project on the date specified in the BAP contract, the project closing report, which includes all the results of the research and is written in accordance with the rules set up by the Project Evaluation Commission (PDK), is submitted within three months to the Commission,. The Commission receives an expert opinion on the final report if necessary. The final report can be accepted as it is, changes may be requested to be made and then re-evaluated or rejected. If a change is requested, the necessary changes are made within one month at the latest and delivered to the Project Support Office (PDO) for consideration at the PDK. If the final report is rejected, a revised report is prepared within two months and presented in the PDK. The outcome of the evaluation is communicated in writing to the project coordinator by PDO.
WHAT ARE THE CRITERIA TO CLOSE THE BAP PROJECT OFFICIALLY?
Carrying out the closure criteria, which is set up by the Project Evaluation Commission when the application is evaluated and is based on the project outcomes/targets outlined in the ‘Multiplier Effect’ and ‘Expected Outcomes’ sections of the application form is sufficient for the successful termination of the project.
WHAT HAPPENS IF I CANNOT FINISH MY PROJECT ON TIME OR CANNOT REACH THE TARGETED OUTCOMES? ARE THERE ANY SANCTIONS?
If the project cannot be completed on time or cannot reach to its defined outputs and, therefore, does not fulfill the successful completion criteria, it is closed unsuccessfully by the Project Evaluation Commission (PDK) decision on the grounds of the negative progress of the project. Following the related PDK decision, the project coordinator cannot make another BAP application for three years but he/she can be a researcher in other BAP projects.
WHAT IS THE UNIVERSITY’S APPROACH ABOUT THE INTELLECTUAL AND INDUSTRIAL PROPERTY RIGHTS RELATED TO THE PROJECT?
Issues related to the ownership of the project outputs and intellectual and industrial property rights are regulated by the Yasar University Intellectual and Industrial Property Rights Regulations and other related legislation.